Comparison · verified June 2026
actions.xyz vs Fathom (2026)
Fathom is a highly rated AI notetaker (around 6,500 G2 reviews at 5.0/5) with unlimited free recording and transcription, strong CRM integrations, and SOC 2 Type II / HIPAA compliance.
The honest verdict
Choose Fathom if you want unlimited free recording and deep CRM workflows — its review record is outstanding. Choose actions.xyz if your priority is action items that become an assigned pipeline (Fathom’s free AI action items cap at 5 calls/month, and assignment happens in Asana, not in Fathom).
Pick Fathom when…
- Unlimited free recordings, transcription (38 languages), and storage — a genuinely strong free offer
- You run sales calls on HubSpot/Salesforce — Fathom syncs CRM fields and has deal views
- You weight social proof and compliance: ~6.5K G2 reviews at 5.0, SOC 2 Type II, HIPAA
- Entry price: Fathom Team is $15/user/mo annual (2-user minimum)
Pick actions.xyz when…
- No bot on Zoom or Teams calls — Fathom’s bot-free capture is a Mac beta per its own pricing page
- AI action items on every free meeting in your plan — Fathom’s free advanced AI caps at 5 calls/month
- Native kanban and email assignment — Fathom assigns owners in Asana, not in-product
- No forced account linking — since March 2026 Fathom requires connecting your Zoom account for Zoom joins
Side by side
actions.xyz vs Fathom, feature by feature
| actions.xyz | Fathom | |
|---|---|---|
| How it records | In your browser tab — no bot has to join the call | Bot capture on Zoom/Teams; markets "bot-free" capture, which its pricing page lists as a Mac beta |
| Install required | None — zero install, works on any OS | Desktop app for bot-free Mac beta; Zoom joins require connecting your Zoom account (since Mar 2026) |
| Action items → kanban board | Native kanban pipeline, built in | No — action items are a per-meeting list, pushed to Asana or Zapier |
| Assign tasks by email to non-users | Yes — assignees never need an account | No — owner assignment happens in the destination tool (e.g. Asana), which requires an account there |
| Free plan | 5 meetings/mo — renews every month, data stays yours | Unlimited recordings/transcription/storage — but advanced AI (action items, templates, Ask Fathom) is limited to 5 calls/month |
| Paid from (per user/mo) | $15 annual · $19 monthly | $15 annual (Team, 2-user min) · $19 monthly; Premium $16 annual / $20 monthly |
Fathom data verified June 2026 against their official pricing page and help-center docs. Prices and limits change — check theirs before deciding.
The workflow gap
They transcribe the meeting. We turn it into a pipeline.
Fathom’s free plan is honestly excellent for recording — unlimited recordings, transcription, and storage. The precision point: advanced AI, including action items, is limited to 5 calls per month on the free plan. So for the action-item workflow specifically, Fathom free and actions.xyz free are the same size — and Fathom’s action items end as a list you push to Asana, where owners and accounts live.
Transcription is table stakes in 2026 — every tool on this page does it. The gap is what happens after the call: a summary nobody re-opens, or a pipeline that actually moves. actions.xyz turns each commitment into a card on a kanban board and lets you assign it to anyone by email — even people who have never signed up — so the meeting ends with work in motion, not a document.
FAQ
actions.xyz vs Fathom — common questions
Is Fathom really bot-free?
Partially. Fathom markets a choice of bot and bot-free capture, but its own pricing page lists bot-free capture as a Mac beta. On Zoom and Teams, capture uses a visible participant, and since March 2026 all users must connect their Zoom account for Zoom joins. actions.xyz records in the browser on any OS with nothing joining the call.
Does Fathom’s free plan include action items?
Yes, but capped: advanced AI features — action items, summary templates, Ask Fathom — are limited to 5 calls per month on the free plan, even though recording and transcription are unlimited. The actions.xyz free plan is also 5 meetings/month, and every one runs the full extraction-to-kanban pipeline.
Can Fathom assign action items to someone by email?
Fathom’s model is to push action items to Asana (or via Zapier), where you assign owners — meaning the assignee needs an Asana account. actions.xyz assigns tasks to any email address directly; recipients get a task page with no signup.
Is Fathom cheaper than actions.xyz?
Slightly, at entry: Fathom Team is $15/user/mo annual with a 2-user minimum, and Premium is $16/user/mo annual. actions.xyz Starter is $15/mo annual with no seat minimum. The real difference is what the money buys: CRM depth (Fathom) vs an executed task pipeline (actions.xyz).
When is Fathom the better choice?
When you record a high volume of calls and mostly need transcripts and summaries, when your team runs on HubSpot/Salesforce, or when SOC 2 / HIPAA compliance and a long review record are requirements. Fathom’s ~6.5K G2 reviews at 5.0/5 are real social proof we don’t have yet.
Your next meeting can end with a moving pipeline.
Record in the browser — no bot, nothing to install. Action items land on a kanban and go out by email to anyone. 5 meetings free, every month.